Step guide for processing of the proposal for framing and amendment of Recruitment Rules

No. AB.14017/13/2013-Estt.(RR)

Government of India

Ministry of Personnel, PG & Pensions

(Department of Personnel & Training)

New Delhi the 31st March, 2015

OFFICE MEMORANDUM

Sub: Step guide for processing of the proposal for framing / amendment of Recruitment Rules.

The undersigned is directed to state that this Department has issued guidelines on framing/amendment/relaxation of Recruitment Rules vide OM No. AB -14 017/48/2010-Estt.(RR) dated 31.12.2010 which inter-alia provides thirteen column Schedule (Annexure-I) to be annexed with the notification of the Recruitment Rules. A detailed step guide (column-wise) for processing of the proposal for framing / amendment of Recruitment Rules is enclosed. The step guide material may be used for filling up thirteen columns Schedule (Annexure-I) to be annexed with notification part of the recruitment rules for various posts under Ministries / Departments.

2. Hindi Version will follow.

sd/-

(Shukdeo Sah)

Under Secretary to the Government of India

Step guide for processing of the Proposal for framing / amendment of Recruitment Rules

Column 1: Name of post

The name of the post is to be kept as per the model RRs issued by this Department for common categories of posts. In case of the post where model RRs are not issued the name of the post is to be kept as approved in the creation order of the post.

Column 2: Number of post

The number of post is to be filled in as per the existing RRs and taking into account the number of the posts created/abolished/upgraded thereafter. Copy of the orders needs to be placed on file while referring the RRs on file to DOPT to substantiate the numbers of the post.

Column 3: Classification of the post

Classification of the post is to be made as per the existing instructions.

Column 4: Pay Band and Grade Pay/Pay Scale

The entry Pay Band… (Rs……. ) and Grade Pay Rs………… /Pay Scale is to be made as per the CCS (RP Rules), 2008.

Column 5: Selection post or Non-Selection post

The entry Selection or non-Selection will come only where promotion is either the sole method of recruitment or one of the methods.

The method will be selection in the following circumstances:

(i)When promotion is from a lower Group to a higher Group (e.g. promotion from Group C to Group B post, or from Group B to Group A post)

(ii)Promotions within Group B and Group A except where it is to a Non-functional Grade:,

The method will be non-Selection in the rest of the promotion cases.

For Non–functional selection grade, entry will be placement on Seniority basis subject to suitability/fitness.

Column 6: Age limit for Direct recruits

Group C posts — between 18 years and 25 years*

* In case of post being filled up by all-India Open Competition, it would be — between 18 year and 27 years.

Posts in Grade pay Rs.4200, Rs.4600 and Rs.4800 – 30 years

Posts in Grade pay Rs.5400 – 35 years

Posts in Grade pay Rs.6600 – 40 years

Posts in Grade pay Rs.7600 – 50 years

Posts in Grade pay above the Grade of Rs.7600 — Preferably below 50 years**

**Ministry/ Department may examine the age limit requirement at the time of framing of RRs and incorporate specific age limit higher than 50 years.

NOTE: Apart from the age concessions admissible to the SC/ST/OBC category (which is covered under the Saving clause of the notification of the RRs), the following age concessions applicable for Government Servants need to be incorporated:

For Group C posts —

(The upper age-limit is relaxable for departmental candidate upto 40 years in accordance with the instructions or orders issued by the Central Government)

For Group A & B posts — (Relaxable for Government servant upto 5 years in accordance with the instructions or orders issued by the Central Government)

The following entry to be incorporated in all the RRs (where recruitment is made other than UPSC/ SSC) in the form of a Note:

Note: The crucial date for determining the age limit shall be the closing date for receipt of applications from candidates in India and not the closing date prescribed for those in Assam, Meghalaya, Arunachal Pradesh, Mizoram, Manipur, Nagaland, Tripura, Sikkim, Ladakh Division of J&K State, Lahaul & Spiti District and Pangi Sub-division of Himachal Pradesh, Andaman & Nicobar Islands or Lakshadweep.

The following entry to be incorporated in the RRs (where recruitment is made by UPSC/ SSC) in the form of a Note:Note: The crucial date for determining the age limit shall be as advertised by UPSC/SSC.

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Clarification on crucial date of determination of age of 56 years for induction into AIS

F.No.14015/30/2015-AIS-I

Government of India

Ministry of personnel, Public Grievances & Pensions

Departments of Personnel and Training

North block, New Delhi

Dated the 20th March, 2015

Office Memorandum

Subject: Clarification on crucial date of determination of age of 56 years for induction into AIS and its applicability with reference to the year of select list-regarding

The undersigned is directed to refer to the subject cited above and to say that on the direction of Hon’ble Supreme Court, and in consultation with Ministry of Home Affairs, Ministry of home affairs, ministry of environment and forest, UPSC and the state Governments, the central government has decided to raise maximum age limit from 54 years to 56 years for promotion/induction from state service/Non-state Civil Service to All India Service with effect from the Select List of 2015 with crucial date of determination of age as 01.01.2015. In order to implement this decision, this Department has issued four notifications dated 17.03.2015 amending the following date of their publication in the official gazette:-

(i) Regulation 5 (3) of Indian Administrative Service (Appointment by Promotion) Regulations, 1955;

(ii) Regulation 5 (3) of Indian police service (Appointment by Promotion) Regulations, 1955;

(iii) Regulation 5 (3) of Indian Forest Service (Appointment by Promotion) Regulations, 1966; and

(iv) Proviso 1 below Regulation 4(1)(iii) of Indian Administrative Service (Appointment by Selection) Regulation, 1997

2. Further, as decided by the Government, anomaly in Non-SCS Select List vis-à-vis SCS Select List for the vacancies arising during the same year has been removed through OM dated 17.3.2015. As per this OM, for the Vacancies arising during the period 1.1.2014 to 31.12.2014, the select list of Non-SCS officers will be styled as Selected List-2014-A instead of Selected List 2015. The select list of SCS officers had already been styled coinciding with the year of the vacancies from the year 2010, after the clarificatory OM dated 25.08.2010. Thus, for the vacancies arising during the year 2015 (between 1.1.2015 to 31.12.2015), the Select List for both SCS officers as well as Non-SCS officers will be styled as Select List-2015.

3. Now, for the benefit of all stakeholders, it is clarified that the above amendments are applicable for the Select Lists of 2015 (vacancies arising between 01.01.2015 to 31.12.2015) and onwards with crucial date for determination of age as 1 st January of that Select List year. For example, for the Select List of 2015, the upper age limit for consideration will be 56 years with crucial date for determination of age as 01.01.2015.

4 In so far as the Select Lists of State Service/Non-State Civil Service officers of 2014/2014-A to be prepared for the vacancies arisen between 1.1.2014 to 31.12.2014 are concerned, the same would be prepared in accordance with the regulations existing in 2014. In other words, up-to the Select Lists of 2014/2014-A, the maximum age limit for consideration for induction into AIS would be 54 years and the same would be reckoned as on 1st January of the respective Select List year.

5(i). For further clarity, for example, 10 and 2 vacancies arose during 01.01 .2014 to 31.12 2014 in West Bengal cadre in the SCS and Non-SCS category respectively. The Select List for SCS officers would be styled as Select List 2014 and for Non-SCS officers, it would be styled as Select List 2014-A. The Selection Committee Meetings would be held in 2015 and the upper age limit will be 54 years with crucial date of determination as 01.01.2014 for both the category of officers.

(ii) Similarly, if 6 and 2 vacancies arise during 01.01.2015 to 31.12.2015 in Odisha cadre in the SCS and Non-SCS category respectively the Select Lists would be styled as Select List 2015 for both the category of officers. The Selection Committee Meetings for Select List 2015 would be held in 2016 and the upper age limit will be 56 years with crucial date of determination as 01.01.2015 for both SCs and Non-SCs officers.

6. All State Governments/Cadre Controlling Authorities and UPSC are, therefore, requested to implement the aforementioned amendments ¡n accordance with the above clarifications,

Sd/-

(Gayatri Mishra)

Director

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Formats for filing returns under declaration of Assets and Liabilities – Clarification

No.407/12/2014-AVD-IV-B

Government of India

Ministry of Personnel, Public Grievances & Pensions

Department of Personnel and Training

North Block, New Delhi-110001.

Dated the 18.03.2015.

Subject : Declaration of Assets and Liabilities by public servants under section 44 of the Lokpal and Lokayuktas Act, 2013 – Clarification regarding formats to be used for filing returns under the Act.

The undersigned is directed to refer to this Department’s DO letter of even No. dated 29th December, 2014 and the O.M. of even No. dated it January, 2015 regarding furnishing of information relating to assets and liabilities by public servants under section 44 of the Lokpal and Lokayuktas Act, 2013, forwarding therewith copies of the Central Government’s notifications dated 26th December, 2014 containing :-

(a) Amendment to the Lokpal & Lokayuktas (Removal of Difficulties) Order, 2014, for the purpose of extending the time limit for carrying out necessary changes in the relevant rules relating to different services from “three hundred and sixty days” to “eighteen months” , from the date on which the Act came into force, i.e., 16 th January, 2014; and

(b) The Public Servants (Furnishing of Information and Annual Return of Assets and Liabilities and the Limits for Exemption of Assets in Filing Returns) Amendment Rules, 2014, extending the time limit for filing of revised returns (pl see proviso under sub- rule 2 of rule 3 of the principal rules) by all public servants from 31st December 2014 to 30th April, 2015.

2. In this regard, it is clarified that:-

(i) The first return (as on l at August, 2014) under the Lokpal Act should be filed on or before the 30th April, 2015;

(ii) The next annual return under the the Lokpal and Lokayuktas Act, 2013 for the year ending 3lst March, 2015 should be filed on or before 31 st July, 2015; and

(iii) The annual return for subsequent years as on 31st March every year should be filed on or before 31 6t July of that year.

3. The following Assets & Liabilities Return forms (both in English and Hindi) are enclosed herewith as indicated below:

A. Declaration to be filed with Return of Assets and Liabilities on First Appointment or as on the 31st March, 20…….. (Under Sec 44 of the Lokpal and Lokayuktas Act, 2013.) [Appendix-I of the notification dated 14.07.2014].

B.

(a) FORM No. I – Details of Public Servant, his/ her spouse and dependent children[Appendix-II of the notification dated 14.07.2014].

(b) Modified FORM No. II – Statement of movable property on first appointment or as on the 31st March, 20…[Appendix-II of the notification dated 14.07.2014 as modified vide notification dated 26.12.2014].

(c) FORM NO. III – Statement of immovable property on first appointment or as on the 31st March, 20…. (e.g. Lands, House, Shops, Other Buildings, etc.) [Held by Public Servant, his/her spouse and dependent children] [Appendix-II of the notification dated 14.07.2014].

(d) Modified FORM No. IV – Statement of Debts and Other Liabilities on first appointment or as on 31st March, 20…. [Appendix-II of the notification dated 14.07.2014 as modified vide notification dated 26.12.2014].

4. It is requested to ensure that all officers and staff in your Ministry/ Department/ organizations file the said declarations/returns within the prescribed time-limits, in the aforementioned forms.

sd/-

(Jishnu Barua)

Joint secretary(V-2)

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Backlog Vacancies in Central Government Departments

As per data collected till 31.12.2014, during the period 1.4.2012 to 31.12.2014, 19,676 backlog reserved vacancies of Scheduled Castes, Scheduled Tribes and Other Backward Classes were filled up in Central Government Departments/attached and subordinate offices, Banks etc.

Government constituted a Committee in July 2013 under the Chairmanship of Secretary, Ministry of Social Justice & Empowerment to make an in depth analysis of the reasons for backlog of filling up of reserved vacancies and suggest measures to enhance the employability of reserved category candidates. The Committee submitted its report in May, 2014. Subsequent to the receipt of the recommendations of the Committee, the matter has been examined by this Department. Time bound action has been finalized and intimated to all concerned Departments/ Ministries on 20.11.2014 for implementation. The Action Plan includes study of reasons for non-filling of backlog reserved vacancies; review of prescribed standards, if required; conducting Special Recruitment Drive and conducting pre-recruitment training programmes.

This was stated by the Minister of State for Personnel, Public Grievances and Pensions and Minister of State in Prime Minister’s office Dr. Jitendra Singh in a written reply to a question by Shri Gajendra Singh Shekhawat, Shri Ravneet Singh, Shri Sankar Prasad Datta and Shri S.P. Muddahanume Gowda in the Lok Sabha today.

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